Using HEIR websites, terms and conditions, copyright, referencing, and requests to reproduce images


Using our website


You may use the HEIR crowdsourcing and online websites subject to the Terms and Conditions set out on this page. You should visit this page regularly to check the latest version of these Terms and Conditions. Access and use by you of this site constitutes acceptance by you of the Terms and Conditions in force at the time of use.


The University of Oxford's Legal Notice at applies to these websites. If there is any conflict between the Legal Notice and these Terms and Conditions, the latter shall prevail.


By using the Historic Environment Image Resource websites (the "Websites") you agree to be bound by the Terms of Access. If you do not agree to be bound by these Terms of Access you are not permitted to use the Websites or access any of the images on them.


You are permitted to access the images on the Websites and to use and download them for the purposes of non-commercial research and private study and for no other purpose. You are not allowed to sell the images or use them for any profit making, commercial or business purposes, or permit others to do so.


You may not incorporate the images into other works without permission.


Contributing institutions reserve copyright on their collections and other images and photographs taken by their photographers or otherwise assigned, unless explicitly stated otherwise. Where a third party owns intellectual property rights on an image, this has been indicated. Please contact the collection holding institution for specific usage information.


Attempting to reproduce or alter an image in any way is an offence punishable under international law and you must not attempt to do so or permit anyone else to do so.


The University may withdraw any image from the Websites at any time and for any reason, without giving a reason.


The University gives no warranty of any kind in respect of the Websites and the images within the Websites. In particular, the University does not warrant that use of the images in accordance with these terms of Access will not infringe the copyright or other rights of any third party.




HEIR has made all reasonable efforts to ensure that the reproduction of all images on the websites is done with the full consent of copyright owners and the respective collections. However, there are certain rights holders that have proved to be untraceable. Any queries in this respect should be addressed to HEIR will remove images if requested to do so by rights holders.


Use by the Education Community


The images and material on the Websites can be used for education purposes. Images can be used by schools, higher education and further education students and employees for uses connected with education.


Commercial Use


The images and material on the Websites cannot be used freely or without permission for commercial purposes. 


Photos may not be reproduced for commercial undertakings such as online articles, video, exhibitions, magazines, newspapers or books aimed at a popular audience, without the permission of the holding institution.


Requesting high resolution images and permission to reproduce


Please contact the collection-holding institution to obtain permission to reproduce images.


Please contact the holding institution for high resolution images quoting the full reference numbers of those in which you are interested. For information on collection holders and reproduction of images, please go to further information on collections below.


No charge is normally made for use of HEIR photographs in academic articles or in limited print books intended for an academic audience. An administration fee may be charged however for copies of high resolution images.




When publishing any photograph sources from HEIR, for commercial or academic purposes, please include a full acknowledgement of HEIR, the collection holding institution and the image reference in your bibliography.


Wherever possible, a credit to the photographer should be published with the photograph(s). The photographer's name is indicated in the ‘Credit’ field of the metadata attached to each image.


We would greatly appreciate if you notified us when HEIR images appear in a publication, and if possible, send us an offprint for our records.


Information on collection holding institutions



Visual Resources Centre, History of Art Department, University of Oxford





The Institute of Archaeology, 36 Beaumont Street, Oxford OX1 2PG




The Ashmolean Museum, Oxford




Harris Manchester College, Oxford




Plant Sciences Collections, Radcliffe Science Library, University of Oxford




Geography Collections, Radcliffe Science Library, University of Oxford



For other collections contact in the first instance



Mobile Application


By using the Mobile application you agree to the terms and conditions laid out above.


Mobile app: rephotographing images


By uploading your rephotographed images to HEIR, you agree to allow your images to be available to the public under a creative commons, attribution non-commercial licence:


It is your responsibility to check that you are not breaking any local restrictions in taking photographs and uploading them to HEIR. Please note that some countries have restrictions on photographing individuals and photographing monuments.